BY-LAWS, GUIDELINES AND PROCEDURES

BY-LAWS

ARTICLE I

President

Section 1. The President shall preside at all meetings of the Association.

Section 2. The President may appoint committees as necessary.

Section 3. The President shall have no vote except on issues where votes are equally divided, in the
     election of officers and for issues regarding his school.

Section 4. The outgoing President shall preside over his last meeting at the All District Team Meeting with
     the passing of his duties to the incoming President to close the meeting.

ARTICLE II

Vice-President

Section 1. The Vice-President shall preside at all meetings in the event of the President’s absence or
     inability to act, and shall become the President in the event of the President not being able to fulfill his
     term.

Section 2. The Vice-President shall assume the duties of President after the closing of the All District Team
     Meeting.

ARTICLE III

Secretary

Section 1. The Secretary shall keep the records of the proceedings of the Association and of the Officers
     meetings.

Section 2. The Secretary shall be responsible for the publication of the Membership Directory with its’
     distribution after the January meeting.

Section 3. The Secretary shall be responsible for taking attendance at all meetings.

Section 4. The Secretary shall be responsible for media coverage of the District 9 All District Teams and the
     All Star Game.

ARTICLE IV

Treasurer

Section 1. The Treasurer shall receive and have charge of all fees and dues, and shall pay the current
     expenses from money so received. He must have approval of the Officers to pay any expenditure over
     one-hundred dollars ($100).

Section 2. The Treasurer shall be responsible for the collection of membership dues at all meetings and the
     recording of membership information.

Section 3. The Treasurer shall be responsible for giving a complete financial report at each meeting.

ARTICLE V

Recommended Association Meetings

Section 1. January Meeting where the Association will conduct a business meeting and collect dues. A
     guest speaker will be invited to give a presentation.

Section 2. All District Team Meeting: The officers may make any necessary changes in the procedure used
     for the selection of the District 9 All District Team. Any procedural changes shall be outlined in a mailing
     to the membership prior to the meeting. The recommended date is to be in mid-May. Election of officers
     shall take place at this meeting and any outgoing officer shall be recognized.

Section 3. All Star Game: The President may appoint a chairman for the All Star Game. The Chairmen shall
     be responsible for a committee to see that the All Star Game is organized.  

ARTICLE VI

Recommended Awards

Section 1. District Players of the Year selections shall be awarded a plaque, with All District Team members
     to be awarded a certificate honoring their selection.

Section 2. Coach of the Year plaques shall be awarded in the four divisions.

Section 3. Certificates shall be awarded to Coaches for every five (5) consecutive years of membership in
     the Association. Coaches should make the information available when submitting information upon
     arrival at the January Meeting. Awards will be presented at the All District Team Meeting in May.

GUIDELINES AND PROCEDURES

ARTICLE I

January Meeting

Section 1. The Officers shall meet prior to the meeting of the full membership.

Section 2. The District 9 BCA shall conduct a business meeting.

a) State recognition for wins and years of service shall be awarded.

b) Dues shall be collected for the current school year and attendance taken by the Secretary and Treasurer.

c) The Secretary shall report on the upcoming All District Team Meeting and the All Star Game.

d) Guidelines for State Poll voting and All State voting will be explained and any District 9 members shall be
     introduced.

e) A guest speaker shall give a presentation to the Association.

ARTICLE II

All Area Team Meeting

Section 1. The recommended date for the All District Team Meeting shall be on a Sunday in mid-May.

a) The Vice-President shall serve as co-chairman with the President for this meeting.

b) The selection procedure shall be mailed to association members prior to the meeting.

c) Members’ dues must have been received by April 1 to nominate a player or coach for the All District
     Team.

d) Only members present at the meeting may nominate a player or a coach.

e) Players and coaches of non-member schools are not eligible for nomination.

f) If a paid member cannot be present, his designee who is not an active member, may nominate players or
     coaches for recognition. His designee shall have the right to one (1) vote on each All District Team
     selections as all other active members providing the President has been previously notified.

Section 2. Nomination Procedures

a) Players shall be nominated on the nomination form with statistics given prior to the beginning of the
     meeting; verbal player nominations will not be accepted.

b) Coaches may nominate as many players as they feel are deserving of All District Honors. Players are
     nominated regardless of positions played.

c) Voting sheets shall be prepared prior to the meeting. All four divisions will vote separately for the purpose
     of selecting All District players and coaches. In Divisions I, II, III there will be 10 First Team All District
     selections regardless of positions played. Division IV will select 12 First Team All District players. The
     Player of the Year Award will go to the players with the highest point totals in their respective divisions
     during the vote for first team.. There will be a Coach of the Year selected from each voting division.

d) After the business meeting, ballot sheets shall be distributed. The President shall appoint an individual to
     chair each meeting.

e) Player’s statistics shall be reviewed for corrections and players may be briefly talked about by their
     nominating coach. Once all nominees have been reviewed the vote shall be taken. Voting for Second
     Team All District will then follow the same procedures

Section 3. Voting Procedures

a) Coaches shall vote by listing the top 10 players with the best listed first regardless of position. The first
     player listed shall be awarded 10 points, the second player 9 points, the third player 8 points, etc. The
     voting for Division IV will be based on listing 12 players and the points awarded will be adjusted similarly.

b) Ties shall be voted a second time using the point system dependent upon the number of players tied.
     This shall continue until the tie is broken or all players tie a second time, at which time all tied players
     shall be listed for that position.

c) Players will be recognized for All Area from the balloting as:

     1^st Team – the top 10 point totals during voting for 1^st Team.

      2^nd Team – the top 10 point totals during voting for 2^nd Team.

     Honorable Mention – each coach can place one player on the HM Team.

          All ties for Honorable Mention shall remain and be listed as such.

d) Only senior players on the D9BCA District 1^st Team and those seniors earning Honorable Mention are
     eligible to participate in the All Star Game.

Section 4. Player of the Year

a) Top vote getters in each division shall be declared Player of the Year with ties voted off one time and if
     the tie still exists, those tied shall be declared Co-Players of the Year.

Section 5. Coach of the Year

a) Automatic nominations shall be League Championship coaches who qualify, while other deserving
     nominations may be made from the floor within each divisional voting.

b) Votes shall be cast for one (1) Coach of the Year with ties voted off one time and if the tie still exists,
     those tied shall be declared Co-Coaches of the Year.

c) The Coaches of the Year shall be the Head Coaches or Co-Head Coaches of the All Star Game with the
     two (2) assistant coaches being selected from the next highest vote total from each divisional meeting. If
     a coach declines a coaching position, the Head Coach may chose another coach from those active
     members in attendance at the meeting.

Section 6. All District Team Awards

a) Each player earning recognition on the D9BCA All District Team shall be awarded a certificate.

b) Each Player of the Year shall receive a plaque.

d) Each Coach of the Year shall receive a plaque.

Section 7. Other

a) Players shall furnish their own pants for the game, shirts will be supplied.

b) Catchers shall bring their own catcher’s gear.

c) Players shall furnish their own bats.

d) Head coaches shall furnish their team’s batting helmets for use during All Star Game.

ARTICLE V

All Star Game

Section 1. The President may appoint a chairman for the All Star Game to oversee the following:

a) Coordinate with the President the ordering of plaques and certificates

b) Securing a game field

c) Secure field workers, announcer, scoreboard operator, scorekeeper & scorebook, ball boys, clean up
     crew, ticket taker and other game help

d) Secure 4 umpires and the ordering of their plaques

e) Coordinate with the Secretary producing the All Star Game Program

Section 2. The recommended date for the All Star Game shall be a double header and on the Saturday of
     the OHSAA Regional Tournament.

a) The two teams shall be balanced as much as possible with an North team comprised of seniors whose
     home schools are north of State Route 224 and a South team of seniors whose home schools are south
     of State Route 224.

b) The game shall be governed by OHSAA Rules with the exception of being 9 innings.

c) The North team shall take infield practice 45 minutes prior to game time and the South team shall take
     infield 20 minutes later.

d) The field shall be cleared and prepared for the introductions 5 minutes prior to game time.

e) All players and coaches shall be introduced.

f) The umpires shall be introduced.

g) Coaches should pick up any player awards for those players not in attendance.

h) The Secretary shall report the game summary to the media.